ARE YOU READY FOR THE NHS E-PROCUREMENT STRATEGY?

 

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  • All the tools for full compliance
  • Experience and expertise in getting medical device companies compliant
  • Master data management system
  • GS1 compliant label designer
  • PEPPOL access point provider
  • Data validation to GDSN standards
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NHS E-PROCUREMENT, WHAT IS IT?

In April 2014 the NHS published its e-Procurement strategy. The report was driven by the need to optimise and align existing e-Procurement practises across the entire NHS. Adopting the e-Procurement strategy will produce annual savings of between £3 million and £5 million for a typical 600-bed hospital and aims to help the NHS save £1.5 billion annually.

The plan is to create an online e-catalogue of products submitted through the GDSN. The NHS Trusts will then procure their supplies from the catalogue using PEPPOL messages. The products will then be shipped with labels conforming to GS1 standards.

 
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ACCESS TO PEPPOL

Kodit have partnered with IBM to provide PEPPOL services that specialise in the NHS PEPPOL requirements. We offer SMEs a cost affordable solution without having to make changes to your current ordering systems. Our PEPPOL portal will give you access to the PEPPOL network so you achieve compliance to the NHS eProcurement strategy.

 
 

PRODUCT DATA

We will provide you with all the tools you need to create your NHS master product data set. We will run detailed quality checks to make sure it is fully NHS-GS1 GDSN compliant and then submit it to the GDSN for you. Your data is held in a secure master data management system for ISO13485 and QMS compliance.

 
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LABELLING OF PRODUCTS

We have a GS1 certified cloud based label designer that will produce GS1 compliant labels and barcodes that links to your product data. We will take your label design and create them for you adhering to the criteria for compliance. By linking the label designer to your products we drastically reduce the number of label templates you will need.

 

GS1 STANDARDS

By now you should have GS1 GTIN numbers assigned to all your products. You will also need your GS1 GLN numbers registered with the PEPPOL directory for your NHS clients to access and you should be considering what GDSN data pool to join. We’re here to help you and advise on all aspects of preparation.

 
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WHAT IS GDSN

The Global Data synchronisation Network enables healthcare trading partners to share trusted product data, locally and globally, in an automatic and efficient way. This enables reduction in errors and increased efficiency making for effective supply chain procurement.

 
 

COMPLIANCE GOING FORWARD

In the early stages of e-Procurement there will be changes to the requirements. We provide our clients with regular updates, leaving you free to run and build your business. The EU, Canada, US GPOs and others will soon start rolling out their own GS1-GDSN initiatives. Our service will also give you compliance requirements for these regions.
Kodit constantly keeps track of any evolving legislation regarding the new NHS e-Procurement strategy. Our mission is to ensure rules are implemented on time to give you the time to stay focused on your day to day activities.

 
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KODIT

Kodit has 20 years’ experience in GS1 standards and has been helping UK companies with the U.S FDA’s UDI initiative since mid-2013. We have a full understanding of the requirements for NHS eProcurement and can take the burden out of your hands.

We are offering a full compliance service including PEPPOL, GS1 compliant labelling, data verification to GDSN standard and submission to the GDSN

 
 
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GS1 STANDARDS

By now you should have GS1 GTIN numbers assigned to all your products. You will also need your GS1 GLN numbers registered with the GS1 UK master registry for your NHS clients to access and you should be considering what GDSN data pool to join. We’re here to help you and advise on all aspects of preparation.

 
 

PEPPOL

You will also need a PEPPOL access point provider. We provide this through IBM, our global PEPPOL partner. Through PEPPOL you can send the required purchase orders, invoices and advanced shipping notices to your NHS clients.

 
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PRODUCT DATA

We will provide you with all the tools you need to create your NHS master product data set. We will run detailed quality checks to make sure it is fully NHS-GS1 GDSN compliant and then submit it to the GDSN for you. Your data is held in a secure master data management system for ISO13485 and QMS compliance.

 
 

LABELLING OF PRODUCTS

We have a GS1 certified cloud based label designer that will produce GS1 compliant labels and barcodes that links to your product data. We will take your label design and create them for you adhering to the criteria for compliance. By linking the label designer to your products we drastically reduce the number of label templates you will need.

 
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COMPLIANCE GOING FORWARD

In the early stages of eProcurement there will be changes to the requirements. We provide our clients with regular updates, leaving you free to run and build your business. The EU, Canada, US GPOs and others will soon start rolling out their own GS1-GDSN initiatives. Our service will also give you compliance requirements for these regions.

 

ARE YOU READY FOR NHS ePROCUREMENT?

The NHS eProcurement strategy is well under way and 2018 will see it become regulatory for companies who supply to the NHS. Find out if you’re ready!

 
 
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JOIN GS1

You’ll need to join GS1. When you join GS1 they’ll give you a series of Global Trade Item Numbers (GTIN’s). You will need to assign them to your products. They’ll also give you a company prefix number to uniquely identify your company. From this you can create a Global Location Number (GLN).

 
 

REGISTER YOUR GLN

One of the main aspects of eProcurement is PEPPOL. To get visibility on the PEPPOL network you’ll need to register your GLN in the PEPPOL directory. The PEPPOL directory acts like the yellow pages. When a message, such as a purchase order or invoice, is sent across the PEPPOL network the GLN acts like a phone number that instructs the network where to route it to so it ends up in your mailbox.

 
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GET A PEPPOL ACCESS POINT PROVIDER

You will need a PEPPOL provider. You can choose any provider you want, similar to choosing a mobile phone network provider. Simply pick the package that suits you best. Most companies offer integration into your current ordering system but there is a substantial cost to it.

 
 

GET YOUR PRODUCT & PRICING DATA READY

Soon, the NHS e-Catalogue will be live. You should already be getting your product and pricing data ready. Each product needs to have a GTIN. You then need to collect information on the name and description of the product as well as safety information, the dimensions of the product, the packaging levels and ordering information.

 
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JOIN A GDSN PROVIDER

To send your data to the e-catalogue you will need a GDSN data pool provider. GDSN is the Global Data Synchronisation Network and is a way of enabling companies around the globe to exchange standardised and synchronised supply chain data with their trading partners. Submitting via the GDSN ensures the data is accurate and compliant with universally supported standards.

 
 

GS1 STANDARDS FOR LABELLING

Finally, you will need to adhere to GS1 standards for your product labelling. Standards include the information that makes up the barcode string, the barcodes used, the size of the quiet zones around the barcode and the information contained on the label.

 
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KODIT OFFERING!

Kodit offer everything you need for compliance. We have partnered with IBM to provide PEPPOL services. We have a master data management system that only accepts GDSN compliant product and price data. We’ve also developed a cloud based GS1 certified label designer that links to your product data. Our compliance solutions help you at every step with GS1 standards and verification that your data is compliant. On top of that we have partners who provide access to the GDSN.

 

COMPLIANCE SERVICE PRICING

When you sign up with us we will take the whole process out of your hands. Our full compliance service costs from £3000 per year and for that we will give ongoing consultation and manage all your product data. We’ll give you the Kodit Master Data Management system to manage your product data and link it to Kodit’s PaperFlex, cloud based, label designer for you to create labels.

 

PEPPOL PRICING

SKU Code Description Price
PEPPOL Portal Annual Access Fee for the Kodit PEPPOL Portal (First year includes 100 messages) £495      
Message Block 1                                         500 PEPPOL Messages at £0.28 £140
Message Block 2 1000 PEPPOL Messages at £0.25 £250
Message Block 3                                         2500 PEPPOL Messages at £0.22 £550
Message Block 4 5000 PEPPOL Messages at £0.19 £950
Integration for NHS eProcurement   Integration of Kodit Portal to ERP/Financial  POA
Integration Support Annual Support of Integration POA

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