JOIN THE PEPPOL NETWORK TODAY!
OUR SOLUTION PROVIDES EVERYTHING YOU NEED
TO TRADE WITH YOUR PEPPOL ENABLED CUSTOMERS
- Join us and connect to any trading partner
- Simple sign up! Be ready to trade in hours
- Solutions to suit any size company
- Integration into your ERP system optional
- Only pay for the messages you use
- Send & receive PEPPOL purchase orders and invoices today.
WHAT IS kPEPPOL?
PEPPOL (Pan European Public Procurement Online) is a standardised protocol for sending electronic documents across a network. It’s designed to simplify the purchase-to-pay process between government bodies and their suppliers. The EU directive (2014/55/EU) requires that by 2019, member states must ensure that contracting authorities and bodies can receive and process electronic invoices.
kPEPPOL is Kodit’s cloud based platform that enables you to send and receive these electronic documents. kPEPPOL has been designed for both buyers and suppliers. Suppliers can use our portal to receive purchase orders and send back delivery notes and invoices. Buyers can send purchase orders and receive delivery notes and invoices.
HOW DOES PEPPOL WORK?
Think of PEPPOL like a telephone network. When your number is dialled it connects to you regardless of which network you are on.
In PEPPOL the equivalent of the network provider is an access point provider. The equivalent of your telephone number is called an electronic address. Your electronic address is registered in the PEPPOL directory which acts as a yellow pages for anyone wishing to find your address. So, if a document is sent with your electronic address as the destination it will be delivered to your kPEPPOL portal.
DO I NEED PEPPOL?
If you supply to the public sector in Europe then it’s likely you will need PEPPOL for e-invoicing. All invoicing to the public sector must be sent electronically by April 2019 with most countries adopting PEPPOL as their preferred platform. The NHS in the UK are implementing requirements where all procurement must be done using PEPPOL and Singapore is looking to mandate the use of PEPPOL for all public sector procurement by January 2019.
HOW DO I GET PEPPOL READY?
All you have to do is sign up with Kodit and you’re ready to go. We’ll create a portal that only your company can access. We’ll then register one of your unique company numbers such as a VAT No, Duns Number or GLN with the PEPPOL directory. This is used as your address when sending documents to your portal. You’re then on the PEPPOL network and ready to send and receive documents.
WHY CHOOSE KODIT?
Kodit provide a virtual access point. We provide a portal that connects directly into IBM’s access point so you get all the benefits of IBM technology and support. We offer solutions for all sized company’s but we feel we particularly benefit SME’s who need quick access to the PEPPOL network to be able to send or receive PEPPOL messages without the need of costly integration. We do offer integration into your current ordering system but you can choose that later down the line at a time that suits you.
WE PROVIDE FOR BUYERS AND SELLERS!
kPEPPOL allows you to send and receive documents as both the buyer and the seller. Currently, PEPPOL has been introduced as a business to government initiative for invoicing the public sector. The future roadmap for PEPPOL makes it clear that business to business will be the next rollout. So, company’s will not only need to receive purchase orders and send invoices but will also need to send purchase orders and receive invoices. Our system can accommodate both so you won’t need to change your PEPPOL provider when new legislation is introduced.
RECEIVE EMAIL NOTIFICATIONS
In kPEPPOL you can choose to receive email notifications informing you that messages have been sent or received. Email notifications can be configured for all important PEPPOL messages including when a new PO has been received in the portal, when an order has been cancelled, when an order is due to expire or when an invoice has been sent or received.
ONLY PAY FOR WHAT YOU USE!
PEPPOL works as a series of messages that are sent and received in the process of fulfilling an order. A Purchase order being received would be the first message followed by an order response to let the buyer know the order has been accepted, changed or rejected. A delivery note would be sent to notify the buyer what has been sent and then finally an invoice would be sent.
In kPEPPOL you purchase messages in blocks and your messages won’t expire at the end of each month or year. Once purchased they are yours to use whenever you choose.
The kPEPPOL dashboard helps you to summarise your orders over a chosen date range. You can choose to see how many orders you have received in that period or the value of those orders. You can also see what has been invoiced and what is outstanding.
CONTROL USERS PERMISSIONS
kPEPPOL allows you to set the permissions for each user. All features of the system can be switched on or off so users are restricted only to tasks they are allowed to perform. Roles are set up once and then assigned to any user. The system has pre-defined roles already set up including an Admin role which has all features activated.
CUSTOMER & PRODUCT DATABASES
kPEPPOL has tried to make everything as simple as possible for you. If you create an invoice, credit note or delivery note from a purchase order then the forms will auto populate with the details from the P.O. But, if you need to create a document from scratch then it can be time consuming to fill out addresses and order lines. We’ve created databases for customers and products so you only need to select the customer from the list and enter the product code of the product and everything else will auto populate.
Kodit’s PEPPOL portal works on a pay as you go basis. Messages are purchased in a block. Unused messages at the end of the month or year will not expire, so you only pay for exactly what you use. For integration costs please contact us.
|PEPPOL Portal||Annual Access Fee for the Kodit PEPPOL Portal ( First year includes 100 messages)||£495|
|Message Block 1||500 PEPPOL Messages at £0.28||£140|
|Message Block 2||1000 PEPPOL Messages at £0.25||£250|
|Message Block 3||2500 PEPPOL Messages at £0.22||£550|
|Message Block 4||5000 PEPPOL Messages at £0.19||£950|
|Integration for NHS eProcurement||Integration of Kodit Portal to ERP/Financial||POA|
|Integration Support||Annual Support of Integration||POA|